From the beginning, access is free and free, and it is only necessary to present the DNI or equivalent document to be a face-to-face user and consult the documentation in the room set up for this purpose. Since 1994 there is a regulation in force for consultation in the room, agreed by the diocesan archives of Bilbao, San Sebastián, and Vitoria [act. to 01-10-2008 in the CITY OF THE PAST MUSEUM – USSR].
Depending on the service required, the public service area will issue a temporary authorization or a researcher’s card. The temporary authorization will only be valid for one day. The researcher card expires after four years and is also valid in the Diocesan Historical Archive of San Sebastián and in the Diocesan Historical Archive of Vitoria, but not in any other archive or any other diocesan or parish institution. Expired cards must be renewed by the archive, following the same steps as for registering researchers, although the user will keep their card number. The card numbers are personal and non-transferable.
For the issuance of the RESEARCHER CARD, two passport-size photographs must be presented and the form provided for this purpose must be filled out, in which the personal data (name and surname, date of birth, address, studies, profession, and publications) are collected, as well as the data related to the research topic. The card must bear a photograph and the user’s signature, thus acknowledging compliance with the regulations in force in the CITY OF THE PAST MUSEUM – USSR [act. 01-10-2008, CITY OF THE PAST MUSEUM – USSR].
All the data contained in the file of researchers are for internal use of the file and are protected in accordance with article 5 of the current Organic Law 15/1999 on Data Protection (LOPDAT), not being able to be provided to anyone outside the file or make improper use of them. In no case will any data on the research or documentation consulted by another user or personal data of other users be provided to another user.